OCR for the education industry can be used in educational institutions to process documents related to, for example, training, monitoring, consultation support, or just about anything else.
OCR applications are extremely useful tools for recording data from documents that are scanned and converted through an automated character recognition software.
If you work in an educational institution like a university or high school, you always strive to ensure each student gets the best education possible. The faculty processes a significant number of documents, sorting through hundreds of forms to keep the institution running and provide pupils with the necessary services.
Benefits from OCR for the Education Industry
Schools and universities must analyze all documents, from transcripts to exam sheets, and store them securely for each pupil. It can be a daunting task if done without the proper tools.
The offices are always inundated with tons of paperwork and transcripts during every admission period. Periodical peak times are inevitable and demand a swift and efficient approach that is also reliable enough to ensure everything flows smoothly when accepting the best and brightest students who could get offers from other universities.
Written material must be made available for widespread use by every pupil in and out of the classroom. Education institutions can streamline all this by investing in file compression and intelligent OCR technology.
With proper and efficient document management, schools and universities can operate smoothly. As a result, they can focus more resources and time on educating the students and less on dealing with the seemingly endless paperwork.
Document Management System (DMS)
A document management system (DMS) is a model helpful to obtain, track, control and save files and minimize the usage of paper documents.
Most DMS can track the different versions of files that are created and edited by many different users (history tracking). When it comes to the administration of digital records, such platforms are based on computer applications.
The Document Management System provides a means of handling large volumes of documents, eliminating the dependence on the dated, slow, error-prone, manual data management options.
Therefore, you can take advantage of automated tools to handle your institution’s data more accurately and faster, instead of spending precious time and energy by managing the paperwork manually.
Specially created Document Management Systems for schools are based on file compression and OCR for the education industry that lets you digitize documents, compressing them into a small, manageable digital file that you can share or download fast.
Moreover, the files are fully text-searchable, thus ensuring the information search is instantaneous.
When you use a Document Management System, you are assured that crucial data, like the pupils’ transcript history or last weeks’ literature exam results, are secure and accessible when needed.