Optical Character Recognition (OCR) for government agencies is a specially created technology which allows pixels representing computer-made characters from raster pictures being changed into digitally stored text.
OCR applications try to identify and decode the structural aspects of a document, for example columns as well as non-text visual components.
In addition to the standard OCR system, there are also platforms such as Intelligent Character Recognition (ICR). This is a related modern recognition technology created to identify handwritten characters.
But one question arises.
Will you trust a machine to read your most valuable information from your documents?
To be honest, some of the most essential government departments are depending on computer systems to find out what’s written on the forms and documentation.
License forms, police force reports, tax returns, tickets, or court’s dockets are only a few types of forms or paperwork computer systems are inspecting today.
Federal governments and agencies concentrate on retrieving photos from IDs as well as personal documents.
OCR is one of a kind from the point of view that it comes along with a full range of functions like taking images or scanning, as well as OCR possibilities that may even exceed the requirements government departments have.
Modern recognition technology additionally provides indirect positive effects to personnel, like a decrease in the volume of cases of repetitive stress syndrome, eyestrain problems, or carpal tunnel.
Yet all these positive factors have their price. The harder it is to recognize the characters on the document, the higher the possibility that an error will occur. A lot of errors mean more hours spent manually fixing what the recognition system misread.
Are OCR for Government Agencies Systems Worth the Money?
Suppliers state that constant upgrades have made recognition technology an effective tool. Government authorities seem to trust in this technology.
Evidence can be seen in the increasing number of federal revenue institutions who let recognition technology scan tax returns, the single most delicate and crucial record anyone turns over to government entities.
OCR software offers an opportunity for government agencies to quickly optimize, archive, and manage sensitive documents. This eliminates human error, general efficiency, and how other tasks are handled by employees.
In this day and age, there’s nothing more important than efficiency, which begins with seamless document storage and/or retrieval options when handling government records.
Dealing with endless documentation spread across paper and electronic records can be difficult, which is why government agencies are always on the lookout to optimize their setup.
An organization that is dealing with sensitive documents should take advantage of OCR software solutions. The software allows these agencies an opportunity to enjoy easy access, storage, search, and archiving options for relevant documentation.
Handling conversions from paper documents into electronic files can be difficult and time-sensitive. This includes compressing the files and making sure they are easy to transfer, retrieve, and/or display whenever necessary.
OCR for governmental tasks is perfect as it provides text-search options while sifting through digital documents. This makes it easier to manage, cost-effective, and quicker. Document management is a part of life for government agencies and it starts here with OCR.