OCR for offices makes converting documents easier, using enhanced accuracy during the conversion process.
This includes managing a variety of documents, be it spreadsheets, magazine articles, tables, office documents, books, digital photographs, or faxes.
OCR for Offices and Workflow Improvement
OCR software is an all-encompassing solution for those wanting a complete solution for their home and office.
The features provide more than enough reason to take advantage of this solution when it comes to meeting user needs.
Industry leaders use what is called Adaptive Document Recognition Technology, which can seamlessly read text and the layout of document images without missing relevant details. This includes analyzing the structure of a document. The three most important features are listed below.
1. Picture-Perfect Layout Retention and Recognition
When scanning documents, the software will offer comprehensive accuracy and layout retention even when the document is unclear or presented in a low-quality image (i.e. faxes).
This software can help improve accuracy by a remarkable 35% in comparison to traditional OCRs. The accuracy includes managing tables, multilingual documents, legal documents, and digital camera images.
The built-in algorithms can easily process the documents and make sure the layout retention is 32% better.
2. Complete Recreation of Format and Document Logical Structure
Based on the use of Adaptive Document Recognition Technology, the OCR can rapidly analyze a document instead of going through it page by page. This provides a clearer and more accurate layout, format, and style.
The program can also assist in identifying various parts of a document’s structure including things such as columns, graphics, tables, headings, body text, page numbers, and footnotes before reconstructing them into Microsoft Office elements for editing purposes.
This allows users to quickly go through the document without compromising text flow, styling, logical structure, and other elements across multiple pages. It also handles specific formatting elements such as stamps, signatures, and/or line numbering as commonly seen with legal documentation.
3. Multilingual OCR Document Recognition
Some of the world’s finest OCRs are noted for offering multi-language support that covers hundreds of languages.
This ensures the software can easily process a scanned document, detect its language, and make it a breeze to search through the contents when necessary. OCR for offices can also provide dictionaries to manage spell-check requirements.
It’s also possible to handle a long list of barcodes through seamless recognition software. This allows the software to quickly pick up on PDF-417 2D barcodes without missing a beat.
This is critical for offices that deal with a multitude of documents throughout the year.
Smart Integration of OCR for Offices
Critical documents could be digitized and then placed easily in the cloud where they are simple to obtain, meaning that finding them will take significantly less time. It is unbelievable when you think about how much time it previously used to take to get everything done manually.
If implemented properly, OCR for office may generate higher efficiency with a document automation that is smart, highly effective, and reliable. OCR software decreases the need of manual data entry or manual document handling.
You can work much faster, much smarter and much more cost-effectively, simply by automating everyday workflows through using OCR for office software.